Mr. Doe has commented to me several times in the last month about employees playing games on the computers. This is not an efficient use of company time, or of the new office network.

I know that the games are usually played while you are waiting for important information, but there is no excuse for playing computer games on company time. Therefore I must request that you avoid the games altogether while at work. I believe if we do this we will see a rise in productivity. Please call me in my office if you have feedback for me regarding this matter.

Our company policy requires employees to wear appropriate business attire during business hours. We recommend comfortable attire, including a dress shirt and tie for men and a skirt, dress, or nice slacks for women. Please omit tattered jeans and jogging shoes from your business wardrobe.

Thank you for asking my advice relating to the problem with John Doe. I must agree that the situation is a difficult one.

I suggest that you start off by speaking to the entire group about the problem without singling out one individual. If that has the desired result, you need take no further action, but if Mr. Doe persists in this behavior, you will then be able to speak to him privately, reminding him of what you said previously. This way, you will still have the option of using the grievance process later if it becomes necessary, but you will have at least tried to minimize confrontation between the coworkers. In any case, I am confident that you will be able to handle the problem with tact and diplomacy!