Announce a Job-related Party or Retreat
Sample Letter 1
Please remember that we will hold a special summer retreat this year for all full-time staff and their families. Mark your calendars.
WHEN: Monday-Friday, August 5-9
WHERE: Doe Lake Resort
WHY: To develop next year’s operational plan (and get away from the telephones)
Last year’s retreat was so successful that we decided to do it again and invite families to join us. We will spend each morning in meetings and allow families to be together for the rest of the day. Breakfasts and dinners will be provided.
This is your opportunity to have a voice in both product development and marketing. Send your suggestions for items to be placed on the agenda to Jane as soon as possible, and tell her how many persons will accompany you so she can make room reservations. Bring your best ideas and your swimsuits. You may check in anytime after 3:00 p.m. on Sunday.
If for some reason you will not be able to attend, tell Jane who will represent you. She will also answer any questions you may have.
Sample Letter 2
Mark your calendars for our annual Christmas party. This year’s event will be December 15, at the Springfield Inn. All employees and their spouses or guests are invited.
The Christmas party is always a fitting end to a hectic year, a time to kick back and enjoy the company of fellow employees. A cash bar opens at 7:00 p.m., dinner starts at 8:00 p.m., followed by a short awards ceremony.
Dress is semiformal. Please notify your supervisor by this Friday whether you will attend and who you will bring so we can prepare name tags.
Sample Letter 3
We would like to extend a personal invitation to each of you to attend our annual employee holiday luncheon. We will close the office at noon on the 23rd and meet in the conference room for a delicious meal provided by Doe’s Catering. We also invite you to join our traditional Sub for Santa campaign. Everyone who wishes to participate should bring an unwrapped toy to place under the Christmas tree. The toys will be distributed to area families on Christmas Eve.
If you will be unable to attend, please tell John by Friday so we know how many to plan for. We wish everyone a happy holiday season and look forward to the opportunity for us all to get together on the 23rd.